(This past illustration describes something that I performed in my career, either for a Bredemarket client, for an employer, or as a volunteer. The entity for which I performed the work, or proposed to perform the work, is not listed for confidentiality reasons.)
Companies need to respond to questions from their potential customers. Often the company crafts a specific response to each potential customer, even when multiple potential customers are asking the exact same questions.
As many people already know, the solution is to create a database of standard text.
In some cases, companies can create standard text by adapting previous text submitted to potential customers in the past. In other cases, new text must be written. Once developed, the standard text can be stored in a dedicated database designed for this purpose, or it can simply be stored in a Microsoft Word document of officially approved responses.
I have created (or tried to create) a lot of standard text over the years.
For two companies, I was one of the people responsible for gathering standard text from subject matter experts (SMEs), or for writing new standard text myself. This standard text had to be reviewed with SMEs at regular intervals, and any necessary updates had to be incorporated.
For a third company, I was the SME responsible for reviewing and updating the standard text.
For a fourth company, I suggested that the company create standard text, but the company chose not to act on my suggestion.
For a fifth company, I was asked to create a simple database of standard text, addressing multiple markets for a particular product line.
And, of course, I’ve created standard text for my own company, suitable for repurposing in multiple formats.